Frequently Asked Questions

Accommodation

How do I make my hotel reservation?
For your convenience, we have reserved a block of rooms at a discount rate at the Warwick Seattle Hotel (www.warwickwa.com). If you would like to reserve one of these rooms please complete the “Warwick Hotel Reservation Form” and submit to: Tami Taylor, ttaylor@warwickhotels.com.

Is my lodging included in the registration fee?
Your lodging while attending PHI2008 is NOT included in the registration fee, and you must make your own hotel reservation whether or not you stay at the Warwick Seattle Hotel.

Are any meals provided while attending?
A continental breakfast and lunch will be provided September 18-19, while attending the conference. Refreshments, including coffee and snacks, will be provided throughout both days. Included in your registration is a ticket to the special event at The Space Needle on Thursday, September, 18 from 7:00 to 10:00 pm, and dinner will be provided at this event.

Events

Is the Pre-Conference Social Event on September 17 open to non-participants?
This event is open to participants and their guests.

Will dinner be served at the Pre-Conference Social event?
At this event refreshments and hors d’ouevres will be served but this is not a dinner event.

Can I bring a guest with me to the Space Needle event?
To attend this special dinner event you must have a ticket. The participant’s registration fee includes a complimentary ticket to this event, and you may purchase a ticket (cost: $80) for a guest separately through the registration website: www.regonline.com/PHI2008. If space is available at registration you may be able to purchase a ticket for your guest at the conference by personal check. To ensure that all paid registrants are able to attend this event we can only allow one guest admittance per registrant.

Can I purchase a guest ticket to the event after I have registered for the conference?
If you have already registered for the conference you may purchase a ticket for a guest at registration on the day of the event. Space is subject to availability.

Is a ticket to the Space Needle event included if I only registered for one day?
If you only registered for one day of the conference, the complimentary ticket is NOT included.

Posters

When will I be notified if my abstract proposal has been accepted?
If your submission has been accepted you should receive notification by August 22^nd.

What are the acceptable poster dimensions?
The poster dimensions are 3 feet wide by 2 feet tall. Please find a listing of poster requirements here: www.gpphi.org/conferences/PHI2008/call-for-posters

Will I be able to print my poster at the event?
Unfortunately, we do not have the ability to print posters on-site. Please bring your printed poster to event for presentation.

Registration

What information will I receive at registration?
Registration begins at 8:00am on September 18th. If you have already registered for the event you will be handed an event program, badge, event ticket(s), directions to the event, and several conference souvenir items.

Can I register for the conference at the event?
The event capacity is 225. If this capacity has not been reached you may register to attend at the registration table via www.regonline.com/PHI2008. However, we do expect capacity attendance and we encourage you to register as soon as possible.

Can I pay my registration fee with a personal check?
If you are unable to pay your registration fee with a credit card through www.regonline.com/PHI2008, please contact Renee Risher, Event Coordinator, rishea@u.washington.edu, and she can assist you with payment and registration.

Transportation

Will there be any transportation provided?
The only transportation provided during the event will be a morning and evening shuttle to and from the Warwick Seattle Hotel to the Bell Harbor International Conference Center on the days of the conference. 

Travel Grants

I have applied and been awarded a travel grant for attending the conference, who do I need to contact regarding travel and lodging arrangements?
Please contact Renee Risher, Event Coordinator, rishea@u.washington.edu. She can assist you with questions regarding visa, travel and lodging arrangements.

Question?